E

FUTURE DECISIONS

Likely Date of Decision

**Decision Taker

In Consultation with (Executive Member or Corporate Director)

Description of Matter – including if the report contains any exempt information and the reasons why

Key Decision

YES/NO

Decision Required

Consultees

(i.e. the principal groups to be consulted)

Consultation Process

(i.e. the means by which any such consultation is to be undertaken)

Contact details for making representations

(Tel: 0845 034 9494)

unless specified otherwise)

Relevant documents already submitted to Decision Taker

<PI1>

14 Jun 2023

Executive Member for Culture, Arts & Housing

Local Energy Advice Demonstrator Pilot Programme - acceptance of funding

Yes

To seek approval to accept funding from the North East and Yorkshire Net Zero Energy Hub for Local Energy Demonstrator Programme.

Numerous stakeholders from the public, private and voluntary sectors.

On line meetings, consultation and engagement events.

Katie Privett, Enterprise Partnership Officer

katie.privett@northyorks.gov.uk

Local Energy Advice Demonstrator Pilot Programme - acceptance of funding
Local Energy Advice Demonstrator Pilot Programme - acceptance of funding

</PI1>

<PI2>

10 Jul 2023

Assistant Director - Housing

Procurement for the replacement of Windows for Council Owned Residential Dwellings

Yes

The purpose of this report is to seek approval to appoint 2 Contactors to carry out the replacement of Windows for Council Owned Residential Dwellings.

The decision taker will consult with the Corporate Director of Community Development, Assistant Director for Housing and the Assistant Director of Resources before the decision is to take place.

Direct contact.

Paul Cole, Capital Planned Works Manager

Paul.Cole@northyorks.gov.uk

Procurement for the replacement of Windows for Council Owned Residential Dwellings

</PI2>

<PI3>

10 Jul 2023

Assistant Director - Housing

Procurement for the replacement of Kitchens for Council Owned Residential Dwellings

Yes

The purpose of this report is to seek approval to appoint 2 Contactors to carry out the replacement of kitchens for Council Owned Residential Dwellings.

The decision taker will consult with the Corporate Director of Community Development, Assistant Director for Housing and the Assistant Director of Resources before the decision is to take place.

Direct contact.

Paul Cole, Capital Planned Works Manager

Paul.Cole@northyorks.gov.uk

Procurement for the replacement of Kitchens for Council Owned Residential Dwellings

</PI3>

<PI4>

18 Jul 2023

Executive

Recharging Parishes for By-Elections

Yes

Report seeks the approval of a unified approach to recovering the costs from parishes for their unscheduled by-elections (not scheduled 4 yearly all-out elections) across North Yorkshire for 01 April 2024 onwards.
The proposal is that NYC covers the cost of parish by-elections in its first year (01 April 2023-2024).

None.

Kerry Russett, Head of Democratic Services and Corporate Modernisation

kerry.russett1@northyorks.gov.uk

Recharging Parishes for By-Elections

</PI4>

<PI5>

18 Jul 2023

Executive

North Yorkshire Climate Change Strategy for adoption

Yes

To request adoption of the North Yorkshire Council Climate Change Strategy, following consultation and to consider the Yorkshire and Humber Climate Action Commission Pledge.

The Draft Strategy has been subject of 8 weeks public consultation.
The final strategy will be reviewed by the Beyond Carbon Board (24 May) and Management Board (30 May).
Awaiting confirmation of TEEE O

Public consultation on the draft Strategy has been online, in person and through the Lets Talk Climate approach.

Jos Holmes, Michael Leah, Assistant Director - Travel, Environmental and Countryside Services

jos.holmes@northyorks.gov.uk,

North Yorkshire Climate Change Strategy for adoption

</PI5>

<PI6>

18 Jul 2023

Executive

Handyperson service

Yes

To outline the proposal and business case for the provision of Handyperson services from April 2024.

Directorate leads within Health and Adult Services and Scarborough Borough Council

Correspondence, email and meetings

Andrew Rowe, AD Housing, Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

andrew.rowe@northyorks.gov.uk 01723 383598. Michael.rudd@northyorks.gov.uk. 01609 535347,

Handyperson service

</PI6>

<PI7>

18 Jul 2023

Executive

Consider the adoption of the Parish Charter

Yes

Consider the adoption of the Parish Charter

Public consultation with parish and town councils

Public consultation

Rachel Joyce, Assistant Chief Executive for Localities

rachel.joyce@northyorks.gov.uk

</PI7>

<PI8>

18 Jul 2023

Executive

North Yorkshire Council Statement of Community involvement: Consultation Draft

Yes

To agree the recommended approach for engaging and consulting with the community on:
i)the preparation of the local plan for North Yorkshire;
ii)the preparation of other planning policy documents including supplementary planning documents and other guidance notes;
iii)planning and other types of application submitted to the Development Management section.

The draft Statement of Community Involvement has been prepared in consultation with planning officers from the former districts and county council.
Subject to the agreement of the Executive a consultation process will be carried for a four to six-week period with the community and other interested organisations in accordance with Town Planning regulations and legislation.

The Planning Service has a consultee database that holds details of persons and organisations who have an interest in the preparation of the local plan for North Yorkshire. Consultation will take place with the relevant parties on that database and in accordance with Town Planning regulations and legislation and meeting of the Executive.

Steve Wilson, Planning Policy and Conservation Manager

steve.wilson1@northyorks.gov.uk

North Yorkshire Council Statement of Community involvement: Consultation Draft

</PI8>

<PI9>

19 Jul 2023

Full Council

North Yorkshire Health and Wellbeing Board - Terms of Reference

To seek approval to revisions to the Terms of Reference of the North Yorkshire Health and Wellbeing Board

North Yorkshire Health and Wellbeing Board 18th January 2023
Constitution Working Party – date to be confirmed
Executive 20th June 2023

Presentation and discussion of revised Terms of Reference at the relevant Committee meetings

Patrick Duffy, Principal Democratic Services Scrutiny Officer

patrick.duffy@northyorks.gov.uk

North Yorkshire Health and Wellbeing Board - Terms of Reference

</PI9>

<PI10>

19 Jul 2023

Full Council

Recommendations to Full Council regarding the Community Governance Review of Harrogate and Scarborough

Yes

Recommendations to North Yorkshire Council regarding the Community Governance Review of Harrogate and Scarborough.

If a CGR is undertaken there will be public consultation within the process.
Executive.

If approved the CGR process will involve consulting with the public of the relevant area.

Barry Khan, Assistant Chief Executive (Legal & Democratic Services)

barry.khan@northyorks.gov.uk

</PI10>

<PI11>

19 Jul 2023

Full Council

Amendments to the Council’s Constitution

Yes

Consideration of proposed amendments to the Council’s Constitution.

Subject to any comments Members may have, to approve the proposed amendments to the Constitution.

Relevant NYC Officers and Members

The Members’ Working Group on the Constitution

The Executive

Correspondence and meetings

Moira Beighton

moira.beighton@northyorks.gov.uk

Amendments to the Council’s Constitution

</PI11>

<PI12>

19 Jul 2023

Full Council

Annual Overview and Scrutiny Report 2022/23 - A review of the work of overview and scrutiny committees in 2022/23 and looking ahead to the work that will be undertaken in 2023/24

Approve the annual report of the Council’s six thematic overview and scrutiny committees

Scrutiny Board

Email distribution of the final draft of the report to the Chairs of the Council’s six thematic overview and scrutiny committees

Daniel Harry, Democratic Services and Scrutiny Manager, Christine Phillipson, Democratic Services & Scrutiny Officer

daniel.harry@northyorks.gov.uk; christine.phillipson@northyorks.gov.uk,

Annual Overview and Scrutiny Report 2022/23 - A review of the work of overview and scrutiny committees in 2022/23 and looking ahead to the work that will be undertaken in 2023/24

</PI12>

<PI13>

19 Jul 2023

Full Council

Local Plan Making for North Yorkshire – recommended change to the Council’s decision in respect of continuing Development Plan Documents

Yes

On 13th December 2022 a number of recommendations were made to the Executive in relation to the future of local plan making for North Yorkshire. The recommendations were endorsed by Full Council in February 2023.
The purpose of the report is to:
•Propose a change to Recommendation 5 of the report to the Executive dated 13th December 2022 and subsequent decision at Full Council in respect of the Ryedale Local Plan.
•Set out any other recommended changes in relation to the Development Plan Documents listed under recommendation 5 if necessary.

Consultation with relevant officers and Executive Members.

Officer working groups and meeting of the Executive on 20th June 2023.

Linda Marfitt, Acting Head of Place-shaping and Economic Growth

linda.marfitt@northyorks.gov.uk

Local Plan Making for North Yorkshire – recommended change to the Council’s decision in respect of continuing Development Plan Documents

</PI13>

<PI14>

21 Jul 2023

Corporate Director of Health and Adult Services

Executive Member for Adult Social Care

Shared Lives Scheme - Contract Extension

Yes

The authority will be extending the existing contract with Avalon for the period of the 1st November 2023 - 31 January 2024. A re-procurement exercise is currently underway and a new contract will commence 1st February 2024.

Adam Gray, Commissioning Manager, Health and Adult Services

01609 797276 adam.gray@northyorks.gov.uk

Shared Lives Scheme - Contract Extension

</PI14>

<PI15>

21 Jul 2023

Corporate Director of Health and Adult Services

Executive Member for Adult Social Care

Adult Weight Management Contract Extension

Yes

To seek approval to extend the Adult Weight Management Service for a further six months.

Angela Crossland, Head of Service, Ruth Everson, Health Improvement Manager

ruth.everson@northyorks.gov.uk 01609 797027,

Adult Weight Management Contract Extension

</PI15>

<PI16>

24 Jul 2023

Joint Devolution Committee

Combined Authority Budget

Yes

Approve outline budget position for 2023/24 (November to March/May) including use of reserves, implementation costs and service level agreements.

Devolution Programme Team
York and North Yorkshire Chief Executives

Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Combined Authority Budget

</PI16>

<PI17>

24 Jul 2023

Joint Devolution Committee

Mayoral Combined Authority Branding

Yes

To seek approval of draft initial branding styles for the future Mayoral Combined Authority.

Devolution Programme Team
York and North Yorkshire Chief Executives

Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.

Aissa Gallie, LEP Head of Communications and Organisational Development

aissa.gallie@ynylep.com

Mayoral Combined Authority Branding

</PI17>

<PI18>

24 Jul 2023

Joint Devolution Committee

Adult Education Budget Implementation

Yes

To seek approval of the Joint Committee for £494,816 from the York and North Yorkshire Combined Authority to match fund Department of Education (DfE) funding for the implementation stage of the Adult Education Budget (AEB).
To seek approval that the existing LEP Skills and Employability Board with the addition of a member from each local authority forms the interim project Board for the implementation stage of the AEB.

Devolution Programme Team
York and North Yorkshire Chief Executives
LEP Skills and Employability Board

Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.

Andrew Leeming, Head of Strategy, Economic Partnership Unit, Tracy Watts, Enterprise Partnership Officer Skills

andrew.leeming@northyorks.gov.uk; tracy.watts@ynylep.com,

Adult Education Budget Implementation

</PI18>

<PI19>

24 Jul 2023

Joint Devolution Committee

Combined Authority Governance

Yes

To seek approval of a

(a) draft Local Assurance Framework for submission to the Department of Levelling Up, Housing and Communities in order to release the first phase of devolved funding; and

(b) the LEP integration plan; and

(c) The initial high level governance structure of the combined authority.

Devolution Programme Team
York and North Yorkshire Chief Executives

Via scheduled meetings of both groups ahead of formal Devolution Joint Committee meetings.

Paul Clark, Lisa Dixon, AD - Legal Devolution

lisa.dixon@northyorks.gov.uk; paul.clark@northyorks.gov.uk,

Combined Authority Governance

</PI19>

<PI20>

24 Jul 2023

Assistant Chief Executive - Legal and Democratic Services

Re-procurement of the HealthWatch North Yorkshire Service

Yes

Approval of Procurement Gateway 1 and 2 for the North Yorkshire Healthwatch Service for the period 01 April 2024 – 31 March 2027.

N/A.

None.

Daniel Harry, Democratic Services and Scrutiny Manager

daniel.harry@northyorks.gov.uk

Re-procurement of the HealthWatch North Yorkshire Service

</PI20>

<PI21>

25 Jul 2023

Corporate Director of Resources

Procurement of an ICT hardware partner

Yes

The purpose of this report is to seek approval from the Director of Resources to reprocure the Council’s contract of an IT hardware partner. The contract will supply both our internal teams and the public sector schools within the county.

N/A.

Kate Chapman, Category Procurement Officer

kate.chapman@northyorks.gov.uk

Procurement of an ICT hardware partner
NYC Key Decision Report - IT Hardware

</PI21>

<PI22>

27 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract Extension for Hard Facilities Management General Building – Responsive Repairs

Yes

Contract extension for Hard Facilities Management General Building – Responsive Repairs

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract Extension for Hard Facilities Management General Building – Responsive Repairs
20230727 Hard FM Responsive Maintenance Contracts Extension Report

</PI22>

<PI23>

27 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract Extension for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair

Yes

Contract extension for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract Extension for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair
20230727 Hard FM PE and Play Contracts Extension Report

</PI23>

<PI24>

27 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract Extension for Hard Facilities Management Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance

Yes

Contract extension for Hard Facilities Management Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract Extension for Hard Facilities Management Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
20230727 Hard FM Chimneys and Lighting Conductors Contracts Extension Report

</PI24>

<PI25>

27 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract Extension for Hard Facilities Management Fire Equipment: Inspection and Supply

Yes

Contract extension for Hard Facilities Management Fire Equipment: Inspection and Supply

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract Extension for Hard Facilities Management Fire Equipment: Inspection and Supply
20230727 Hard FM Fire Equipment Contracts Extension Report

</PI25>

<PI26>

27 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract Extension for Hard Facilities Management Asbestos Abatement – asbestos removal

Yes

Contract extension for Hard Facilities Management Asbestos Abatement – asbestos removal

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract Extension for Hard Facilities Management Asbestos Abatement – asbestos removal
20230727 Hard FM Asbestos Abatement Contracts Extension Report

</PI26>

<PI27>

28 Jul 2023

Executive Member for Managing our Environment

Corporate Director of Environment

North Yorkshire and York Local Nature Recovery Strategy (LNRS) Responsible Authority Update

Yes

To provide an update on the duties of being the Responsible Authority for the Local Nature Recovery Strategy (LNRS) and preliminary governance and delivery planning and seek permission to authorise the Corporate Director - Resources to accept new burdens LNRS funding offered by DEFRA up to a value of £450,000 in order to prepare and publish the LNRS.

Corporate Director - Resources and Assistant Chief Executive - Legal

Timothy Johns, Senior Policy Officer

timothy.johns@northyorks.gov.uk

North Yorkshire and York Local Nature Recovery Strategy (LNRS) Responsible Authority Update

</PI27>

<PI28>

28 Jul 2023

Corporate Director of Environment

Executive Member for Highways & Transportation, both road and rail. bus services and engagement with Transport for the North

Local Electric Vehicle Infrastructure (LEVI) Project - Procurement of Charge Point Operator and Renewable Contractor

Yes

To seek approval to initiate the tender process for the procurement of a Charge Point Operator and a Renewable Contractor. This work will be undertaken using funding secured from the Government's LEVI Pilot and LEVI upscaling funds (£3.327m).

Keisha Moore

keisha.moore@northyorks.gov.uk

Local Electric Vehicle Infrastructure (LEVI) Project - Procurement of Charge Point Operator and Renewable Contractor

</PI28>

<PI29>

28 Jul 2023

Corporate Director of Environment

Executive Member for Highways & Transportation, both road and rail. bus services and engagement with Transport for the North

Vehicle Procurement 2023 - 2024 for former NYCC Services

Yes

To seek approval for the Vehicle Procurement Plan for 2023-24. This will enable the fleet management to further procure vehicles for the former NYCC replacements not covered under the existing Gateway whilst gaining clarity on budgets for the county and former districts on a priority need.

Budget holder, management, Property Services and Finance.

Assessing the market, utilisation and results of survey.

Andrew Sharpin, Fleet & Operations Manager

andrew.sharpin@northyorks.gov.uk

Vehicle Procurement 2023 - 2024 for former NYCC Services

</PI29>

<PI30>

21 Aug 2023

Assistant Director - Property, Procurement & Commercial

Extension for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

Yes

To undertake an extension for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

</PI30>

<PI31>

28 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Automatic Doors: Inspection and Responsive Maintenance

Yes

To undertake a procurement exercise for Hard Facilities Management Automatic Doors: Inspection and Responsive Maintenance

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Automatic Doors: Inspection and Responsive Maintenance
20230728 Hard FM Auto Doors Procurement Report

</PI31>

<PI32>

28 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Lifts: Servicing and Responsive Maintenance

Yes

To undertake a procurement exercise for Hard Facilities Management Lifts: Servicing and Responsive Maintenance

Relevant officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Lifts: Servicing and Responsive Maintenance
20230728 Hard FM Lifts Procurement Report

</PI32>

<PI33>

28 Jul 2023

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Asbestos Analysis - surveys and supervision

Yes

To undertake a procurement exercise for Hard Facilities Management Asbestos Analysis - surveys and supervision

Relevant Officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Asbestos Analysis - surveys and supervision
20230728 Hard FM Asbestos Analysis Procurement Report

</PI33>

<PI34>

1 Aug 2023

Executive Member for Education, Learning & Skills

Corporate Director Children and Young People's Services

CYPS Grant Acceptance less than <£1m

Yes

Permission to obtain acceptance of grants less than £200k from the CFO (sub-delegated to the Assistant Director – Resources) and to obtain acceptance of grants greater than £200k but less than £1m from the relevant Executive Member (following consultation with the relevant Corporate Director, the Corporate Director of Resources and the Assistant Chief Executive Legal and Democratic Services)

None

Howard Emmett

howard.emmett@northyorks.gov.uk

CYPS Grant Acceptance less than <£1m

</PI34>

<PI35>

9 Aug 2023

Executive Member for Culture, Arts & Housing

Permission to consult on the draft North Yorkshire Council Allocations Policy for Social Housing

Yes

To seek permission from the Executive Member for Housing to undertake a public consultation on the Council’s draft Housing Allocations Policy for social housing.

All tenants of North Yorkshire Council;
All applicants of the Harrogate locality housing register and who are not already tenants of North Yorkshire Council;
All applicants of the North Yorkshire Home Choice allocation scheme (the draft allocation policy will serve as both the policy for North Yorkshire Council and the North Yorkshire Home Choice partnership).

Primarily through an online survey with the option of a paper version for those who require this;
A more detailed programme of events will be carried out in the Harrogate locality in recognition of the fact the new council proposes to adopt choice based lettings for the allocation of social housing.

Carl Doolan, Housing Services Manager

carl.doolan@northyorks.gov.uk

Permission to consult on the draft North Yorkshire Council Allocations Policy for Social Housing

</PI35>

<PI36>

9 Aug 2023

Executive Member for Culture, Arts & Housing

Consultation on proposed Selective Licensing designation in Scarborough

Yes

The report is to seek approval to undertake a consultation programme for the designation of a Selective Licensing scheme for private rented properties in part of Scarborough.
The purpose of this report is to seek approval from the Executive Member to undertake that consultation.

Consultation on the proposed designation will take place with the following groups:-
Residents within the proposed area for designation plus surrounding streets;
Private Landlords and Agents with properties within the proposed area for designation;
Landlord Associations;
Stakeholders including Police, Fire Service, local voluntary and community groups and relevant other Council services.

Through questionnaires to both residents and landlords;
Community drop in sessions;
Landlord Forum and Stakeholder meetings.

John Burroughs, Housing Strategy and Development Officer

John.Burroughs@northyorks.gov.uk

Consultation on proposed Selective Licensing designation in Scarborough

</PI36>

<PI37>

9 Aug 2023

Executive Member for Culture, Arts & Housing

Housing Strategy Consultation

Yes

To seek approval from the Executive Member for Housing to consult with stakeholders on the draft Housing Strategy.

As part of the proposed consultation exercise officers will consult with key stakeholders, including tenants and residents, on the draft Housing Strategy.

Existing networks and forums eg the York Homelessness Group, Rural Housing Enabler Network, Online consultation questionnaire ,
Newsletters

Sharon Graham, Housing Strategy Manager

Sharon.Graham1@northyorks.gov.uk

Housing Strategy Consultation

</PI37>

<PI38>

9 Aug 2023

Executive Member for Culture, Arts & Housing

Submission of application to Sport England Swimming Pool Support Fund

Yes

Application to Sport England’s Swimming Pool Support Fund for swimming pools in North Yorkshire.
The scheme is designed to support swimming pools that continue to be affected by significant rises in utility costs and swimming pool chemical costs. In phase 1 of the scheme £20million is available to support swimming pools that are at risk of closure or have had to significantly reduce their service provision. Phase 2 of the scheme, includes £40million for capital investment in to energy saving systems. There are x16 Council owned swimming pools in North Yorkshire, however the funding process requires both Council and Community/Charity owned swimming pools to form a collective application for each Council area.
Phase 1 of the scheme is now open and the application submission window is 4th -11th August, funding will be awarded between £10,000 - £500,000 as a whole (per authority) and decisions will be confirmed in September 2023. It is proposed that an application is submitted for all North Yorkshire owned swimming pools and community/charity partner swimming pools.
Further details about the scheme, can be seen following the link below:
https://www.sportengland.org/guidance-and-support/facilities-and-planning/swimming-pool-support-fund

Operators of swimming pools across North Yorkshire.

Liaison through established networks.

David Ashbridge, Operational Delivery Manager

David.Ashbridge@northyorks.gov.uk

Submission of application to Sport England Swimming Pool Support Fund

</PI38>

<PI39>

14 Aug 2023

Assistant Director - Property, Procurement & Commercial

Electricity energy tariff for the council for the period 1 April 2024 – 31 March 2025

Yes

Electricity energy tariff for the council for the period 1 April 2024 – 31 March 2025

Relevant Officers and Members - internal

Internal communication, discussions and meetings a required

Kristina Peat, Operations Manager - Energy & Carbon, Property Service

kristina.peat@northyorks.gov.uk

</PI39>

<PI40>

14 Aug 2023

Assistant Director - Property, Procurement & Commercial

Contract for electricity supply to commence from the 1st April 2024

Yes

New Framework for electricity supply (for corporate properties, schools and District Councils as part of LGR)

Relevant internal officers

Internal communication, discussions and meetings a required

Kristina Peat, Operations Manager - Energy & Carbon, Property Service

kristina.peat@northyorks.gov.uk

</PI40>

<PI41>

14 Aug 2023

Assistant Director - Property, Procurement & Commercial

Contract for Liquid Fuel (Heating Oil)

Yes

New Framework for Liquid Fuel (Heating Oil) (for corporate properties, schools and District Councils as part of LGR)

Relevant officers - internal

Not applicable

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

</PI41>

<PI42>

18 Aug 2023

Corporate Director of Environment

Executive Member for Highways & Transportation, both road and rail. bus services and engagement with Transport for the North

New Schemes to be added to the Highways Capital Forward Programme

Yes

To seek approval for new schemes to be added to the Forward Highways Capital Programme

Executive Member - H&T
NYC officers

Meeting and email

James Gilroy, Team Leader, Highway Asset Management

james.gilroy@northyorks.gov.uk

New Schemes to be added to the Highways Capital Forward Programme

</PI42>

<PI43>

18 Aug 2023

Corporate Director of Environment

Executive Member for Highways & Transportation, both road and rail. bus services and engagement with Transport for the North

Annual Winter Maintenance Review

Yes

To consider requests for additions, deletions or other amendments to the winter gritting routes.

Members of the public, parish councils and councillors

Requests received via email, letter etc

Jayne Charlton

jayne.charlton@northyorks.gov.uk

Annual Winter Maintenance Review

</PI43>

<PI44>

22 Aug 2023

Executive

Consideration of expressions of interest for Double Devolution Pilot

Yes

Executive to consider expressions of interest from Town and Parish Councils for potential Double Devolution Pilot

Executive

Meetings

Rachel Joyce, Assistant Chief Executive for Localities

Rachel.Joyce@northyorks.gov.uk

</PI44>

<PI45>

22 Aug 2023

Executive

Asset Disposal

Disposal of Assets

Kerry Metcalfe, AD Property, Procurement & Commercial

kerry.metcalfe@northyorks.gov.uk

Asset Disposal

</PI45>

<PI46>

22 Aug 2023

Executive

Managing Adult Social Care Pressures

Yes

To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022

Lisa Moore, Relief Head of Service Development, HAS, Richard Webb, Corporate Director of Health and Adult Services

richard.webb@northyorks.gov.uk,

</PI46>

<PI47>

22 Aug 2023

Executive

Proposal to amalgamate Wavell Community Infant and Junior Schools.

Yes

Approval to publish statutory proposals to amalgamate Catterick Garrison, Wavell Community Infant School and Wavell Community Junior School, through the technical closure of Wavell Community Junior School as a separate entity and the enlargement and change of age range of Catterick Garrison, Wavell Community Infant School, to create a single 3-11 primary school across both school sites (to be known as Wavell Community Primary School)

Parents, Staff, Governors, Local Elected Members, MP, Unions and professional associations, Diocesan Boards, Town and Parish Councils.

Consultation document issued to consultees and available on NYCC website.

Andrew Dixon, Strategic Planning Manager, Education & Skills

andrew.dixon@northyorks.gov.uk

Proposal to amalgamate Wavell Community Infant and Junior Schools.

</PI47>

<PI48>

22 Aug 2023

Executive

Proposal to establish a new Special School at the site of the former Woodfield Community Primary School in Harrogate.

Yes

To report on the consultation for the proposal to establish a new Special School for Autistic children aged 11-19 at the site of the former Woodfield Community Primary School in Harrogate.

To seek approval to undertake the required actions to establish the school via the Department for Education’s presumption route process.

Local community, schools and NYC Members, MP, Unions and professional associations, Diocesan Boards, Department for Education, multi-academy Trusts.

The consultation document was issued to consultees and available on NYCC website. The consultation period was 12 June – 24 July 2023.

Andrew Dixon, Strategic Planning Manager, Education & Skills, Chris Reynolds, Head of SEND Strategic Planning and Resources

Andrew.dixon@northyorks.gov.uk or chris.reynolds@northyorks.gov.uk,

Proposal to establish a new Special School at the site of the former Woodfield Community Primary School in Harrogate.

</PI48>

<PI49>

22 Aug 2023

Executive Member for Education, Learning & Skills

Corporate Director Children and Young People's Services

Early Years Supplementary Grant

Yes

To request approval for the following:
• Local authority acceptance of the Department for Education (DfE) Early Years Supplementary Grant to be received in September 2023 with an estimated value of £1.8m.
• To commence the distribution of the Early Years Supplementary Funding Grant to early years providers based on the published DfE funding methodology and guidance but in advance of the publication of the detailed DfE conditions of grant which are scheduled to be issued in September 2023.

The DfE have stated that in order to ensure the prompt payment of the grant to providers, local authorities are not required to consult with their schools’ forum. The local authority will
engage appropriately with early years providers about the funding amounts from September 2023, as per the DfE guidance.

No formal consultation process is required by the DfE on the distribution of the grant however the local authority will proactively engage with early years providers on the funding amounts to be paid from September 2023.

Howard Emmett

howard.emmett@northyorks.gov.uk

Early Years Supplementary Grant

</PI49>

<PI50>

22 Aug 2023

Executive Member for Education, Learning & Skills

Corporate Director Children and Young People's Services

Welburn Hall Strategic Options

Yes

The report will set out how the local authority is proposing to respond to the significant buildings deficiencies identified at Welburn Hall school (which was the subject of reporting to Executive in December 2022). It will provide a summary of a strategic options appraisal that has been undertaken and set out a specific capital investment plan designed to ensure the continuity of Welburn Hall Special school.

The views of key stakeholder groups – principally the Welburn Hall School Governing Body -have been ascertained through previous discussions and public consultation into the decision to pause residential provision at the school for two years from September 2023.

As discussed above, we consider that from previous consultation processes, we have a clear understanding of stakeholder perspectives

Martin Surtees, Finance Project Officer

martin.surtees@northyorks.gov.uk

Welburn Hall Strategic Options

</PI50>

<PI51>

29 Aug 2023

Executive

Q1 Performance Monitoring and Budget Report

Yes

Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators.

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q1 Performance Monitoring and Budget Report

</PI51>

<PI52>

31 Aug 2023

Corporate Director of Resources

Digitalised Care Records & e Scheduling

Yes

The purpose of this report is to seek approval from the Director of Resources to procure a contract which incorporates a new provision of a digitalised care records system and an e scheduling system. The contract will supply our health and social care field workers to move away from the current paper system used and increase productivity.

N/A.

Kate Chapman, Category Procurement Officer

kate.chapman@northyorks.gov.uk

Digitalised Care Records & e Scheduling

</PI52>

<PI53>

1 Sep 2023

Corporate Director of Health and Adult Services

Executive Member for Adult Social Care

Participation Support (Self Advoacy)

Yes

To seek approval for the procurement of a new Participation Support (Self Advocacy) Service from 1 April 2024

Providers of existing service

Meetings and correspondence

Claire Canavan, Participation and Engagement Team Manager

claire.canavan@northyorks.gov.uk 01609 533045

Participation Support (Self Advoacy)

</PI53>

<PI54>

1 Sep 2023

Assistant Director Strategic Resources

Contract for gas supply from the 1st April 2025

Yes

New Framework for gas supply (for corporate properties, schools and District Councils as part of LGR)

Relevant Officers - internal

Internal communication, discussions and meetings a required

Howard Emmett

01609 532118 or Howard.Emmett@northyorks.gov.uk

</PI54>

<PI55>

1 Aug 2023

Executive Member for Children & Families

Youth Justice Grant

Yes

In line with paragraph 6(b) of the Executive Members’ Delegation Scheme, the Executive Member for Children’s Services is asked to authorise the agreement for NYCC to accept the Youth Justice Grant for the following financial year 2023/2024, which will allow the Chief Financial Officer to authorise the acceptance of the grant. This will enable the local authority to receive the allocated funding to support the continued delivery of the Youth Justice service
Section 39 (1) of the Crime and Disorder Act 1998 requires the cooperation of statutory partners to form a Youth Offending Team (YOT). There is a duty for the local authority, the police, the probation service, and health named partners to cooperate in order to secure youth justice services appropriate to their area. YOTs are partially funded by the Government’s youth justice grant, in addition to funding from the council and statutory partners, to deliver elements of the youth justice system at a local level.
The local Youth justice plan must be submitted to the Youth Justice Board by 30 June 2023 to ensure timely payment of our Youth Justice Grant 2023/24.
We are awaiting confirmation of the actual amount of grant funding however the Youth Justice board have advised in a letter dated 17th March that they hope to be able to confirm your 2023/24 grant funding in Spring 2023. We have been advised that the funding for 2023/2024 will be similar to that of the previous year.
Based on the allocated funding for 2022/2023 we expect to be awarded a grant to the value of around £900,000 However if it exceeds the value of £1,000,000 the report will need to be approved by the Executive committee.

Barbara Merrygold, Head of Early Help, Children and Families Service

barbara.merrygold@northyorks.gov.uk

Youth Justice Grant

</PI55>

<PI56>

7 Nov 2023

Executive

Proposed extra care housing scheme

Yes

To approve funding to support the development of an extra care housing scheme in Whitby. To review the proposed scheme and outcome of the procurement.

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

michael.rudd@northyorks.gov.uk

</PI56>

<PI57>

19 Sep 2023

Executive

BSIP+ Fund Allocation Acceptance

Yes

Outline the allocating of funding the Department for Transport recently announced entitled ‘BSIP+’. The amount of funding allocated to North Yorkshire is £1,463,688.
The decision required is to accept the funding upon receipt of the terms and conditions from the Department for Transport.

n/a

Samantha Raine, Transport Development Officer

samantha.raine@northyorks.gov.uk

BSIP+ Fund Allocation Acceptance

</PI57>

<PI58>

19 Sep 2023

Executive

Future arrangements for the Harrogate and Rural Alliance

Yes

To approve the continuation of the Harrogate and Rural Alliance and agree the proposed legal framework and consultation process.

NHS Commissioners and Providers

Correspondence, meetings and Council website

Chris Watson

chris.watson@northyorks.gov.uk

</PI58>

<PI59>

19 Sep 2023

Executive

Footway Lighting Energy Reduction

Yes

To seek approval for a three step plan to address significant ongoing maintenance and energy issues associated with Footway and Amenity lighting that has transferred to North Yorkshire Council following the recent Local Government Reorganisation.
Executive will be asked to consider an Invest to Save opportunity and approve a £2.46m capital investment that has the potential for £440k annual saving (at current energy rates).

Paul Gilmore, Electrical Engineering Manager, Highways and Transportation

Paul.gilmore@northyorks.gov.uk

Footway Lighting Energy Reduction

</PI59>

<PI60>

19 Sep 2023

Executive

Asset Disposal

Disposal of Assets

Kerry Metcalfe, AD Property, Procurement & Commercial

kerry.metcalfe@northyorks.gov.uk

Asset Disposal

</PI60>

<PI61>

19 Sep 2023

Executive

Redeployment of land to the north and south of Crosshills Lane, Selby

Yes

To approve the proposed redeployment of the property

Executive members and Management Board at the informal Executive meeting held on 8 June 2021

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

Philip.Cowan@northyorks.gov.uk

</PI61>

<PI62>

19 Sep 2023

Executive

Outdoor Learning Service

Yes

To consider the outcome of the strategic review and full business case for the Outdoor Learning Service.

Not applicable

Amanda Newbold, AD Education Services

amanda.newbold@northyorks.gov.uk

</PI62>

<PI63>

13 Oct 2023

Corporate Director of Health and Adult Services

Executive Member for Adult Social Care

Information and Advice Service

Yes

To seek approval for the procurement of a new Information and Advice Service

Providers of existing services

Meetings and correspondence

Anton Hodge, AD Finance (HAS), Linda Porritt, Head of Financial Assessment and Benefits, Resources Unit

linda.porritt@northyorks.gov.uk 01609 533816. anton.hodge@northyorks.gov.uk 01609 532141,

Information and Advice Service

</PI63>

<PI64>

13 Oct 2023

Corporate Director of Health and Adult Services

Executive Member for Adult Social Care

Contract for the Provision of Primary Care Services

Yes

To seek approval for the procurement of a new contact for the provision of Primary Care Services

No formal consultation, but an engagement process will be carried out

An engagement process and meetings with interested parties

Naomi Smith, Programme Manager, Strategic Resources

naomi.smith@northyorks.gov.uk

Contract for the Provision of Primary Care Services

</PI64>

<PI65>

17 Oct 2023

Executive

North Yorkshire Joint Health and Wellbeing Strategy

Yes

To consider the proposed North Yorkshire Joint Health and Wellbeing Strategy and recommend it for adoption to the Council.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

•The public and partners
•North Yorkshire Health and Wellbeing Board (finalised draft) on 20th September 2023
•Executive on 17th October 2023
•Council on 15th November 2023
NOTE: There is on-going liaison with the North Yorkshire Health and Wellbeing Board, who will be asked to approve a draft Strategy to be consulted on, at its meeting on 17th March 2023.

In terms of the public and partners, a period of public consultation is planned for spring/summer 2023.
In terms of the formal meetings referred to above, the process will be via presentation and discussion of the proposed Strategy at the relevant Committee meetings.

Louise Wallace, AD Health and Integration

louise.wallace@northyorks.gov.uk

North Yorkshire Joint Health and Wellbeing Strategy

</PI65>

<PI66>

17 Oct 2023

Executive

To accept grant funding from the National Institute for Health Research should our bid be successful

Yes

To ask for approval to accept funding up to £5million across a 5 year period, should our bid be successful. The funding is intended to improve the capacity and capability for research within the local authority to aid evidence driven decision making.

Katie Needham, Public Health Consultant, Health and Adult Services

katie.needham@northyorks.gov.uk

To accept grant funding from the National Institute for Health Research should our bid be successful

</PI66>

<PI67>

17 Oct 2023

Executive

Asset Disposal

Disposal of Assets

Kerry Metcalfe, AD Property, Procurement & Commercial

kerry.metcalfe@northyorks.gov.uk

Asset Disposal

</PI67>

<PI68>

17 Oct 2023

Executive

Double Devolution

Yes

The purpose of the report is to ask Executive to agree the recommended expressions of interest (EOI) of council services to be devolved to town or parish councils (Double Devolution) to take forward to the next stage of decision making following full business case of individual EOI.
12 expressions of interest (EOI) were received from Town and Parish councils by March 2023, and these have subsequently been evaluated. We are proposing to take 7 of these forward to business case and are seeking agreement from Executive of the 7 EOI recommended.
It is proposed that we will devolve assets and or services from April 2024.

Members-relevant to the areas identified to be recommended to take forward to double devolution business stage.
Town and Parish Councils to reflect on which areas have been recommended to take forward and where they have not

Direct contact through meeting and written feedback.

Alison Szustakowski, Senior Project MAnager, Rachel Joyce, Assistant Chief Executive for Localities

rachel.joyce@northyorks.gov.uk; alison.szustakowski@northyorks.gov.uk,

Double Devolution

</PI68>

<PI69>

7 Nov 2023

Corporate Director Children and Young People's Services

Executive Member for Children & Families

Contract for the Provision of Intercountry Adoption Support Services

Yes

To seek approval for the procurement of a new contract for Intercountry Adoption Support Services

No formal consultation will be undertaken, but an engagement process will be carried out.

n engagement process and meetings with interested parties

Mel Hutchinson, AD Children & Families

mel.hutchinson@northyorks.gov.uk

Contract for the Provision of Intercountry Adoption Support Services

</PI69>

<PI70>

7 Nov 2023

Corporate Director Children and Young People's Services

Executive Member for Children & Families

Contract for the Provision of a Disabled Children’s Approved Providers List

Yes

To seek approval for the procurement of a new contract for the provision of a Children’s Approved Providers List .

No formal consultation will be undertaken, but an engagement process will be carried out.

An engagement process and meetings with interested parties

Gemma Sheader

gemma.sheader@northyorks.gov.uk

Contract for the Provision of a Disabled Children’s Approved Providers List

</PI70>

<PI71>

15 Nov 2023

Full Council

North Yorkshire Joint Health and Wellbeing Strategy

To adopt the North Yorkshire Joint Health and Wellbeing Strategy.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

Louise Wallace, AD Health and Integration

louise.wallace@northyorks.gov.uk

North Yorkshire Joint Health and Wellbeing Strategy

</PI71>

<PI72>

28 Nov 2023

Executive

Q2 Performance Monitoring and Budget Report

Yes

Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators.

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q2 Performance Monitoring and Budget Report

</PI72>

<PI73>

28 Nov 2023

Executive

Asset Disposal

Disposal of Assets

Kerry Metcalfe, AD Property, Procurement & Commercial

kerry.metcalfe@northyorks.gov.uk

Asset Disposal

</PI73>

<PI74>

28 Nov 2023

Executive

Outdoor Learning Service

Yes

To consider the outcome of the strategic review and full business case for the Outdoor Learning Service.

Not applicable.

Amanda Newbold, AD Education Services

amanda.newbold@northyorks.gov.uk

Outdoor Learning Service

</PI74>

<PI75>

8 Dec 2023

Corporate Director of Health and Adult Services

Executive Member for Adult Social Care

Procurement of a new technology enabled care service

Yes

To seek agreement to procure a new technology enabled care service (previously assistive technology)

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

michael.rudd@northyorks.gov.uk 01609 535347

Procurement of a new Assistive Technology service

</PI75>

<PI76>

8 Dec 2023

Corporate Director of Health and Adult Services

Executive Member for Adult Social Care

Contract for the provision of Warm and Well Winter Health Co-ordination

Yes

To seek approval for the procurement of a new contract for Warm and Well Winter Health Co-ordination

An engagement process will be carried out.

An engagement process and meetings with interested parties

Angela Crossland, Head of Service

angela.crossland@northyorks.gov.uk

Contract for the provision of Warm and Well Winter Health Co-ordination

</PI76>

<PI77>

12 Dec 2023

Executive

Asset Disposal

Disposal of Assets

Kerry Metcalfe, AD Property, Procurement & Commercial

kerry.metcalfe@northyorks.gov.uk

Asset Disposal

</PI77>

<PI78>

12 Dec 2023

Executive

Asset Disposal

Disposal of Assets

Kerry Metcalfe, AD Property, Procurement & Commercial

kerry.metcalfe@northyorks.gov.uk

Asset Disposal

</PI78>

<PI79>

9 Jan 2024

Executive

Review of Outside Bodies

Yes

Following the amalgamation of the District and Borough Councils all Outside Bodies now fall under the remit of North Yorkshire Council. It was agreed at Council AGM in May 2023 to complete a review of Outside Bodies within 12 months in order to review and reduce the numbers to a more manageable amount. This will be completed against an agreed criteria and scored accordingly.

N/A.

Christine Phillipson, Democratic Services & Scrutiny Officer

christine.phillipson@northyorks.gov.uk

Review of Outside Bodies

</PI79>

<PI80>

23 Jan 2024

Executive

Revenue Budget 2024/25 and Medium Term Financial Strategy - To make recommendation to Full Council

Yes

To consider and recommend to Council the Revenue Budget for 2024/25 and the
Medium Term Financial Strategy (MTFS)
including the:
• Revenue Plan
• Capital Plan
• Treasury Management
• Prudential Indicators

Management Board

Budget consultation process

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Revenue Budget 2024/25 and Medium Term Financial Strategy - To make recommendation to Full Council

</PI80>

<PI81>

23 Jan 2024

Executive

Council Plan 2024- 2028

Yes

To consider and recommend to council the Council Plan for 2024-2028

Corporate and Partnerships Overview and Scrutiny Committee
Management Board

Meetings

Simon Moss, Strategy & Performance Team Leader

simon.moss@northyorks.gov.uk

Council Plan 2024- 2028

</PI81>

<PI82>

14 Feb 2024

Full Council

To consider North Yorkshire Council's Revenue Budget 2024/25 and the Medium Term Financial Strategy (MTFS)

Yes

To consider and recommend to Council
the Revenue Budget for 2023/24 and the
Medium Term Financial Strategy (MTFS)
including the:
• Capital Plan
• Treasury Management
• Prudential Indicators

Management Board
Executive

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

To consider North Yorkshire Council's Revenue Budget 2024/25 and the Medium Term Financial Strategy (MTFS)

</PI82>

<PI83>

14 Feb 2024

Full Council

Review of Outside Bodies

Yes

N/A.

Christine Phillipson, Democratic Services & Scrutiny Officer

christine.phillipson@northyorks.gov.uk

Review of Outside Bodies

</PI83>

<PI84>

14 Feb 2024

Full Council

Local Transport Plan Approval

Yes

To recommend the draft Local Transport Plan for approval before being passed to he Mayoral Combined Authority for recommendation and approval

Executive, Transport, Economy, Environment and Enterprise Overview & Scrutiny Committee and all Area Constituency Committees

Various committees, informal member working groups, public consultation and public and stakeholder engagement.

Louise Neale

louiseanne.neale@northyorks.gov.uk

Local Transport Plan Approval

</PI84>

<PI85>

14 Feb 2024

Full Council

Council Plan 2024- 2028

Yes

To approve the Council Plan for 2024- 2028

Corporate and Partnerships Overview and Scrutiny Committee
Management Board
Executive

Meetings

Simon Moss, Strategy & Performance Team Leader

simon.moss@northyorks.gov.uk

Council Plan 2024- 2028

</PI85>

<PI86>

20 Feb 2024

Executive

Q3 Performance Monitoring and Budget Report

Yes

Q3 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q3 Performance Monitoring and Budget Report

</PI86>

<PI87>

19 Mar 2024

Executive

Future arrangements for the Harrogate and Rural Alliance

Yes

To consider feedback from the consultation and approve the final legal framework.

NHS Commissioners and Providers

Correspondence and meetings

Chris Watson

chris.watson@northyorks.gov.uk

</PI87>

<TRAILER_SECTION>

Should you wish to make representation as to the matter being discussed in public please contact Daniel Harry

Email: (daniel.harry@northyorks.gov.uk) Tel: 01609 533531.

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